We’re participating in the Nourish Your Roots (NYR) fundraiser. What’s next?
Your campaign contact, in addition to the principal, should coordinate all aspects of the fundraiser, communicating with the principal as needed. For schools, information will come from the Regional Centre for Education contact person (regional contact). For childcares, information will be sent directly from the NYR Coordinator. This list should help make sure things run smoothly:
Nourish will send the fundraising packages including electronic documents and delivery date, to your regional contact. Your regional contact will arrange for you to receive the materials in time for your assigned selling period. If boxes are being delivered to/or packed at your school, you need to decide on a time for customer pick up on the same day as your delivery as the boxes should not be stored at the school overnight. If you are packing at the farm, the time will be set.
Have volunteers ready to organize the envelopes for students to take home. Add relevant order information specific to your school such as date orders are due to school, order packing/pick-up location date and time). Print labels and receipts from your electronic document package, if you wish to use them. NOTE: For those selling during the first cycle, there may be a very short turn-around period to get this done.
Promote sale of your boxes during your selling period using the tools provided for social media, local radio/newspaper or reach out to groups who may be interested in buying a box but don’t have children in school. Follow Nourish at Twitter.com/NourishNS. NOTE: other schools will be selling so please only sell during your designated selling period. Check out some promotional resources here.
NYR provides an opportunity for customers to donate boxes to the school to use at your discretion. Customers will contact you directly if they want to donate. Keep a record of any donated boxes to add to your orders.
Collect money and order envelopes and tally totals (use spreadsheet in electronic document package if you wish).
Complete and submit the Order Summary Form to email@example.com by required date. You will receive a confirmation of the number of boxes, delivery time if applicable; an invoice to pay Nourish Nova Scotia; and the amount due to the farmer which will include a delivery charge of $50 or $75 if applicable.
Organize volunteers - students and parents - for delivery/pick-up day to unload trucks or pack boxes depending on your farm partner and assist with customer pick-up. If your order is large you will need lots of volunteers. NOTE: The boxes need to be placed in a cool dry location.
On delivery day make sure two cheques are mailed: one to your farm partner and one to Nourish Nova Scotia as per instructions on the invoice.
Look for opportunities to link NYR to the curriculum, develop food literacy skills and connect with farm partners. Check out some classroom resources here.
After the campaign complete the feedback form provided and encourage your customers to submit feedback using the form available online.
Return any unused envelopes via internal school board mail to your regional contact (childcares may send directly to Nourish) to reduce waste.
Remember funds raised must be used to support healthy food initiatives or programs in the school.
When is my school’s selling period?
Each school is assigned a two-week selling period (in September or October) and a designated delivery period (in October or November). This information is included in the offer letter sent to you in May.
Can a school choose the delivery day and time for the NYR boxes to arrive?
No, the scheduling of deliveries is complex as the delivery trucks will often visit 4-5 schools per day. The NYR coordinator works with regional contacts, farmers and transport companies to determine delivery schedules across the province. Many factors are taken into account .
When will the school know its actual delivery day and time?
The delivery date will be provided by email by the first week of September with an estimated delivery time. The actual delivery time will be confirmed a few days after your order due date.
Why is a fee charged if we cancel after accepting our offer of participation?
Nourish Your Roots was developed to help sustain healthy food related programming in schools but equally important was fairness and supporting Nova Scotia farmers and sustaining rural infrastructure. When you accept your offer the farm partners are notified and plan/grow produce to fill your boxes and delivery routes are arranged specifically for your boxes with the local transportation partners. When a school withdraws late, it not only means that farmers will need to find new markets for the produce they have grown for you, but their transport partner will have lost the delivery fee. Since transport is arranged as part of a “delivery route” of which your school is part, a late cancellation does not provide the transport company the option to replace, since routes are determined in advance. In fairness to our transport partners, we need to make this adjustment.
How are the boxes delivered?
For most schools the boxes are delivered ready-packed directly to the school from the farm and must be picked up by customers the same day. Delivery will usually occur between 7:00am and 3:30pm.
Some farms may want to involve students/community in the harvesting and/or packing of the boxes. This would be discussed with the school when offered the opportunity to participate and prior to confirmation of participation. Specific details for each of these options will be confirmed directly with any schools to which they apply.
When should customers pick up their boxes?
Box pick-up must occur the day the boxes are delivered/packed to ensure the quality of the produce. However, you can set the time based on what works best for your volunteers/community. (Remember for schools packing/picking up at the farm, the time will be set for you.) Most schools set a 2 to 3 hour period. Remember to allow time for those who work. Have a plan for any boxes that are not collected during your pick-up time.
Consider sending out a message on social media or the radio the day before to remind customers to pick up their NYR boxes. This will be especially helpful to customers who are not parents. You may also want to consider making phone calls.
Can students carry the boxes home?
Although most students are capable of helping unload the boxes, it is not reasonable for them to carry a box home. The boxes weigh 20-28lbs each so they cannot be carried home by students.
What can the funds raised be used for?
Funds raised must be used to support universally accessible healthy food initiatives. Many schools use the funds to support or enhance their breakfast program e.g. including more vegetables and fruit. Other ideas include: school-wide vegetable and fruit snack programs, taste testing, or a salad bar. Cooking skills programs to get children and families excited about cooking, a School Food Garden or hosting a school/community garden harvest event using produce out of the garden plus more local produce. Inviting a NS farmer to visit your school or plan a trip to a farm.